Claflin University

Program Coordinator & Associate Administrative Assistant

Job Location(s) US-SC-Orangeburg
ID
2022-1247
# of Openings
1
Category
Program Coordinator
Type
Full-Time/Staff Restricted

Overview

Reporting to the Dean of the School of Education, the Program Coordinator & Associate Administrative Assistant is a joint position for the Department of Teacher Education and the Department of Human Performance Recreation & Sport Management. In addition to facilitating the administrative support for the foregoing, this role also includes coordinating two of the unit’s signature summer initiatives: the Claflin University Bridges to Education (CUBE) Bridge Program and the Children Defense Fund (CDF) Freedom School. S/he shall report to the Executive Directors of both programs, specifically pertaining to the recruitment and the tracking of prospective teacher candidates along the I-95 corridor. Additionally, the candidate will be responsible for the recruitment and the tracking of prospective local elementary and middle school students for summer literacy enrichment. Also, responsibilities include those assigned by the Dean and/or the appropriate designee and are not limited to the following

Responsibilities

Departmental support for the Department of Teacher Education and the Department of Human Performance Recreation & Sport Management;

  •  Maintain departmental budget files and expenditures;
  • Record, transcribe, check, and proofread complex and technical dictation; prepares correspondence, memoranda meeting agenda and minutes, manuscripts, contracts, proposals, technical and administrative reports; compose routine letters and articles.
  • Serve as receptionist, maintain schedule of classes, and prepare interoffice forms, requisitions, vouchers, and payroll activity reports;
  • Support department projects and programs; schedule program work, oversee daily operations and coordinate department activities;
  • Perform all other duties within the scope of the position, as assigned by management.

Qualifications

The candidate must hold a bachelor’s degree from an accredited college or university in business, accounting, administration, or related field.  A minimum of two years of experience managing programs/projects is required, along with at least two years of experience as secretarial/clerical staff. Experience working with students in higher education is also required. The successful candidate must be knowledgeable of office practices and procedures, proper grammar, spelling, and punctuation. Applicant must be proficient in Microsoft Office and have knowledge of other automated systems. Demonstrated ability to work effectively with faculty, staff, students, and the general public in disseminating and obtaining information; completing assigned tasks; developing and managing a record-keeping system; and communicating effectively both orally and in writing are also required skills.

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